Job Details
Title Executive Assistant
Company City of Douglasville
Location Douglasville, GA
Description

The person in this position is responsible for providing a wide variety of complex administrative and executive assistant tasks requiring initiative, independent judgment and extensive working knowledge of City organization and programs. The incumbent’s work entails dealing with political, confidential and sensitive issues requiring a high degree of discretion, tact and professionalism. Receives visitors and telephone calls for the Office of the Mayor and City Manager; ascertains nature of business and personally handles those requesting routine information, appointments and tasks; directs remainder to appropriate official/staff. Oversees departmental calendar, scheduling appointments and meetings as necessary. Reviews and briefs for the Mayor's attention news articles, reports, bulletins and other materials. Composes letters and memoranda for signature as needed. Prepares Proclamations from the Mayor’s Office and other specialized congratulatory letters as needed. Provides secretarial support to the Chief Assistant City Attorney. Sorts and routes mail to proper departments, as necessary. Responds to routine correspondence within established guidelines; annotates and delivers non- routine correspondence to the Mayor and City Manager. Maintains office files and records. Prepares and types a variety of routine and special reports from source material in files, including confidential material. Coordinates with City Clerk on prepared agendas; collects signatures from the Mayor and/or City Manager on contracts, forms, etc. in a timely manner. Assembles select budget information for the City Administration department. Performs purchasing functions for supplies for Mayor’s Office and for the City Administration department as needed. Prepares requisitions, performs receiving functions and reconciles to invoices; Acts as contact liaison for office equipment in the City Administration department. Financial Responsibilities: Prepare and/or process purchase orders; accountable for inventory/property management; make recommendations that impact the budget; and manage the budget within assigned department. Performs other related duties as required.

Requirements

Requires an Associates’ Degree; five (5) years of progressively responsible complex administrative work with some experience in the public sector preferred or an equivalent combination of education and experience; Bachelor’s degree is preferred.

Contact

Applications and resumes are being accepted by the Human Resources Department at Douglasville City Hall, 6695 Church Street, Douglasville, GA 30134 or can be completed online by visiting www.douglasvillega.gov/41/Apply-for and selecting “City Jobs.”

Date Posted 1/11/2018
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