duties are normal for this position. These are not to be construed as
exclusive or all-inclusive. Other duties may be required and assigned.
general information to public; responds to inquiries from visitors and
routes them to the appropriate area; provides specific information in
regards to department; receives requests and complaints; dispenses
forms, may act as receptionist.
Performs general clerical
functions in support of the Human Resources department; receives, sorts,
and distributes incoming mail; types letters, memoranda and other
documents/correspondence; answers telephones; processes forms, reports,
logs and related materials; files, copies, distributes, posts, mails and
transmits documents. Maintains office supplies and ensures supplies
are stocked by managing supply inventory and ordering as needed.
in routine administrative and bookkeeping tasks for the department;
performs data entry and maintains insurance and employee benefit
information; tracks benefit information for ACA and W2 reporting.
job descriptions and notices for County vacancies, prepares
descriptions for final disposition, maintains and tracks files of
Prepares job postings, post job openings and
distributes announcements, submits advertisements for posting to the
County’s website, newspapers, and other recruitment locations.
Receives and forwards employment applications to appropriate departments; maintains employment applications.
the County’s new hire orientation program; prepares new hire packets;
provides information on benefits; assists new hires in completing
paperwork; communicates information to departments regarding start
Completes I-9 filing, processes and confirms E-Verify and
SAVE affidavits for new hires of the County. Orders and receives
pre-employment background checks and drugs screens as part of the
Inputs all new hire paperwork (personnel
information sheet, taxes, I-9, E-Verify, direct deposit, sign off
sheets for various policies, Workers’ Compensation sign off sheet and
benefit(s) enrollment sheets) into the Human Resources/Payroll system
and benefit vendor on-line systems. Files forms in appropriate
personnel, benefit or vendor files.
Prepares and processes all
paperwork for employee separations (Separation Notices and COBRA);
calculates and coordinates final deductions and contributions, paid
leave, and other applicable items for last payroll check.
all activities involving the County’s benefits programs; provides
information to employees regarding benefits and assists employees in the
most effective use of the programs; researches and assists with
resolution of enrollment and claim issues, answers questions and
inquiries regarding coverage; maintains files of eligible employees and
dependents; processes health insurance terminations, adds new hires, and
adds or removes dependents; may act as liaison between providers and
Tracks employee absences during FMLA, Long-Term
Disability and Workers’ Compensation for compliance with Federal and
State regulations and Human Resources Policies and Procedures.
administrative tasks to supervise, maintain and execute proper Workers’
Compensation filing, payment, treatment, and advisement for all County
employees; maintains Workers’ Compensation files; acts as the main
contact for any on-the-job injuries; prepares Workers’ Compensation
forms and submits to insurance provider for processing; responsible for
Workers’ Compensation leave and pay procedures; approves medical
treatment for injured employees and schedules related appointments;
prepares wage statements for employees having long term injuries;
maintains the Workers’ Compensation panel of physicians and insures
panels are posted within various department locations.
and reconciles monthly billing statements for employee benefits, Child
Support, Bankruptcy/Garnishments and other court mandated withholdings,
and submits check requisitions to Finance for payment. Enrolls and
terminates employee coverage in on-line vendor systems.
retirees and employees on FMLA, Long-Term Disability or Worker’s
Compensation for health insurance and other benefit premiums. Receives
payment and submits to Finance for processing.
Coordinator and Secretary to the County’s Safety Committee. Maintains
records; schedules meetings and assists with Workers’ Compensation and
Liability audits. Ensures compliance with all requirements for annual
Coordinates and maintains records involving
the County’s employee drug testing program; schedules appointments;
maintains official documentation on drug testing; ensures random drug
testing selection is accurate. Acts as liaison with Medical Review
Officer and departments.
Assists with preparation for
Benefits/Wellness Fair, Open Enrollment activities and other related
Human Resources functions. Recruits vendors and assists with set-up,
hosting and dissemination of information for events.
Maintains the Employee Website; updates information regarding general departmental information, benefits, and forms.
with payroll processing staff to ensure proper information is utilized
in completing payroll and benefits activity related to deductions.
with county staff, elected officials, vendors, bankers, auditors,
private companies, public institutions, and the general public regarding
Updates personnel reference books.
Assists with surveys, questionnaires and other reports.
May serve as notary public or as a witness to documents or activities.
current knowledge and ensures compliance with applicable Federal, State
and County laws, regulations, and guidelines affecting human resources
administration and function. Ensures compliance with Oconee County’s
Human Resources Policies and Procedures.
Adheres to all County Safety Policies and Procedures.
Supports Human Resources Director in all department functions and acts in the absence of the Human Resources Director.
Performs other related duties as required.
degree or college level course work with course work emphasis in
Business, Accounting, Human Resources or related field; supplemented by
three (3) to five (5) years previous experience and/or training
involving experience in an office or administrative position with
familiarity of personnel, payroll and general bookkeeping activities;
use of accounting software applications; BS&A software experience
preferred; previous Human Resources experience preferably in the public
sector; computer experience required with emphasis on HRIS components;
or any equivalent combination of education, training, and experience
which provides the requisite knowledge, skills, and abilities for this
Requires the ability to compile, assemble, copy, record and/or
transcribe data according to a prescribed schema or plan. Includes
judging whether readily observable functional, structural or
compositional characteristics are similar to or divergent from
prescribed standards, procedures or routines.
Requires the ability to exchange information for the purpose of
clarifying details within well established policies, procedures and
Equipment, Machinery, Tools, and Materials Utilization:
Requires the ability to operate, maneuver and/or control the actions of
equipment, machinery, tools, and/or materials used in performing
Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
Requires the ability to perform addition, subtraction, multiplication,
and division; the ability to calculate decimals and percentages; the
ability to utilize principles of fractions; and the ability to interpret
Functional Reasoning: Requires
the ability to carry out instructions furnished in written, oral, or
diagrammatic form. Involves semi-routine standardized work with some
latitude for independent judgment concerning choices of action.
Requires the ability to exercise judgment, decisiveness and creativity
in situations involving a variety of generally pre-defined duties which
are often characterized by frequent change.
Tasks require the ability to exert light physical effort in sedentary
to light work, but which may involve some lifting, carrying, pushing
and/or pulling of objects and materials of light weight (5-10 pounds).
Tasks may involve extended periods of time at a keyboard or work
Sensory Requirements: Some
tasks require the ability to perceive and discriminate colors or shades
of colors, sounds, depth, and visual cues or signals. Some tasks
require the ability to communicate orally.
Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.
County, Georgia, is an Equal Opportunity Employer. In compliance with
the Americans with Disabilities Act, the County will provide reasonable
accommodations to qualified individuals with disabilities and encourages
both prospective and current employees to discuss potential
accommodations with the employer.