Job Details
Title Human Resources Generalist
Company Oconee County Board of Commissioners
Location Watkinsville, GA
Description

PURPOSE OF CLASSIFICATION
 
The purpose of this classification is to perform highly responsible administrative and general clerical work to carry out the County’s personnel policies and procedures relating to all phases of the Human Resources programs.  This position reports directly to the Human Resources Director.
 

Requirements

ESSENTIAL FUNCTIONS
 
The following duties are normal for this position.  These are not to be construed as exclusive or all-inclusive.  Other duties may be required and assigned.
 
Provides general information to public; responds to inquiries from visitors and routes them to the appropriate area; provides specific information in regards to department; receives requests and complaints; dispenses forms, may act as receptionist.
 
Performs general clerical functions in support of the Human Resources department; receives, sorts, and distributes incoming mail; types letters, memoranda and other documents/correspondence; answers telephones; processes forms, reports, logs and related materials; files, copies, distributes, posts, mails and transmits documents.  Maintains office supplies and ensures supplies are stocked by managing supply inventory and ordering as needed.
 
Participates in routine administrative and bookkeeping tasks for the department; performs data entry and maintains insurance and employee benefit information; tracks benefit information for ACA and W2 reporting.
 
Prepares job descriptions and notices for County vacancies, prepares descriptions for final disposition, maintains and tracks files of applicants. 
 
Prepares job postings, post job openings and distributes announcements, submits advertisements for posting to the County’s website, newspapers, and other recruitment locations.  
 
Receives and forwards employment applications to appropriate departments; maintains employment applications.
 
Administers the County’s new hire orientation program; prepares new hire packets; provides information on benefits; assists new hires in completing paperwork; communicates information to departments regarding start dates.
 
Completes I-9 filing, processes and confirms E-Verify and SAVE affidavits for new hires of the County.  Orders and receives pre-employment background checks and drugs screens as part of the pre-employment process.
 
Inputs all new hire paperwork (personnel information sheet, taxes, I-9, E-Verify, direct deposit, sign off sheets for various policies, Workers’ Compensation sign off sheet and benefit(s) enrollment sheets) into the Human Resources/Payroll system and benefit vendor on-line systems.  Files forms in appropriate personnel, benefit or vendor files.
 
Prepares and processes all paperwork for employee separations (Separation Notices and COBRA); calculates and coordinates final deductions and contributions, paid leave, and other applicable items for last payroll check.
 
Coordinates all activities involving the County’s benefits programs; provides information to employees regarding benefits and assists employees in the most effective use of the programs; researches and assists with resolution of enrollment and claim issues, answers questions and inquiries regarding coverage; maintains files of eligible employees and dependents; processes health insurance terminations, adds new hires, and adds or removes dependents; may act as liaison between providers and employees.
 
Tracks employee absences during FMLA, Long-Term Disability and Workers’ Compensation for compliance with Federal and State regulations and Human Resources Policies and Procedures.
 
Performs administrative tasks to supervise, maintain and execute proper Workers’ Compensation filing, payment, treatment, and advisement for all County employees; maintains Workers’ Compensation files; acts as the main contact for any on-the-job injuries; prepares Workers’ Compensation forms and submits to insurance provider for processing; responsible for Workers’ Compensation leave and pay procedures; approves medical treatment for injured employees and schedules related appointments; prepares wage statements for employees having long term injuries; maintains the Workers’ Compensation panel of physicians and insures panels are posted within various department locations.
 
Prepares and reconciles monthly billing statements for employee benefits, Child Support, Bankruptcy/Garnishments and other court mandated withholdings, and submits check requisitions to Finance for payment.  Enrolls and terminates employee coverage in on-line vendor systems.
 
Invoices retirees and employees on FMLA, Long-Term Disability or Worker’s Compensation for health insurance and other benefit premiums.  Receives payment and submits to Finance for processing.
 
Acts as Coordinator and Secretary to the County’s Safety Committee.  Maintains records; schedules meetings and assists with Workers’ Compensation and Liability audits.  Ensures compliance with all requirements for annual discount programs.
 
Coordinates and maintains records involving the County’s employee drug testing program; schedules appointments; maintains official documentation on drug testing; ensures random drug testing selection is accurate.  Acts as liaison with Medical Review Officer and departments.
 
Assists with preparation for Benefits/Wellness Fair, Open Enrollment activities and other related Human Resources functions.  Recruits vendors and assists with set-up, hosting and dissemination of information for events.
 
Maintains the Employee Website; updates information regarding general departmental information, benefits, and forms.
 
Interacts with payroll processing staff to ensure proper information is utilized in completing payroll and benefits activity related to deductions.
 
Interacts with county staff, elected officials, vendors, bankers, auditors, private companies, public institutions, and the general public regarding departmental operations.
 
Updates personnel reference books.
 
Assists with surveys, questionnaires and other reports.
 
May serve as notary public or as a witness to documents or activities.
 
Maintains current knowledge and ensures compliance with applicable Federal, State and County laws, regulations, and guidelines affecting human resources administration and function.  Ensures compliance with Oconee County’s Human Resources Policies and Procedures.
 
Adheres to all County Safety Policies and Procedures.
 
Supports Human Resources Director in all department functions and acts in the absence of the Human Resources Director.
 
 
ADDITIONAL FUNCTIONS
 
 
Performs other related duties as required.
 
 
 
MINIMUM QUALIFICATIONS
 
Associate’s degree or college level course work with course work emphasis in Business, Accounting, Human Resources or related field; supplemented by three (3) to five (5) years previous experience and/or training involving experience in an office or administrative  position with familiarity of personnel, payroll and general bookkeeping activities; use of accounting software applications; BS&A software experience preferred; previous Human Resources experience preferably in the public sector; computer experience required with emphasis on HRIS components; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
 
 
PERFORMANCE APTITUDES
 
Data Utilization:  Requires the ability to compile, assemble, copy, record and/or transcribe data according to a prescribed schema or plan. Includes judging whether readily observable functional, structural or compositional characteristics are similar to or divergent from prescribed standards, procedures or routines.
 
Human Interaction:  Requires the ability to exchange information for the purpose of clarifying details within well established policies, procedures and standards.
 
Equipment, Machinery, Tools, and Materials Utilization:  Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
 
Verbal Aptitude:  Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
 
Mathematical Aptitude:  Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.
 
Functional Reasoning:  Requires the ability to carry out instructions furnished in written, oral, or diagrammatic form.  Involves semi-routine standardized work with some latitude for independent judgment concerning choices of action.
 
Situational Reasoning:  Requires the ability to exercise judgment, decisiveness and creativity in situations involving a variety of generally pre-defined duties which are often characterized by frequent change.
 
 
 
 
ADA COMPLIANCE
 
Physical Ability:  Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.
 
Sensory Requirements:   Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, depth, and visual cues or signals.  Some tasks require the ability to communicate orally.
 
Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.
 
 
 
 
Oconee County, Georgia, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Contact

Contact Jill Faulkner - jfaulkner@oconee.ga.us

706-769-3938

https://www.oconeecounty.com/Jobs.aspx?UniqueId=127&From=All&CommunityJobs=False&JobID=Human-Resources-Generalist-FullTime-80

Date Posted 10/4/2019
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