Job Details
Title Procurement Officer
Company Oconee County Board of Commissioners
Location Watkinsville, GA
Description

 The purpose of this classification is to administer and coordinate the procurement of all goods and services for the County, to perform department support for accounting functions, to provide customer service and general support in assigned department.   This position reports to the Finance Director.


Requirements


The following duties are normal for this position.  These are not to be construed as exclusive or all-inclusive.  Other duties may be required and assigned.

 

Represents County to providers regarding all billings, products and services.

 

Assists in developing and maintaining purchasing policies and procedures for the County.

 

Plans and coordinates procurement processes for goods, services, materials, supplies, and equipment including vehicles and construction equipment.

 

Receives, reviews, and processes all purchase orders/requisitions; advises elected officials and department directors concerning purchases of supplies, equipment, and services; examines purchase orders/requisitions to ensure budget control. Ensures compliance of state procurement laws and purchasing policies.

 

Reviews purchase procedures for blanket purchase orders and formal purchase orders; acts as agent for County purchase orders, making formal approvals; follows up purchase orders to ensure items are in receipt or on backorder.

 

Maintains a current and accurate record of all County assets and monitors Capital Asset thresholds for policy compliance. Reviews all insurance policy updates.

 

Oversees and coordinates the inventory and storage of goods purchased for Central Supply.

 

Prepares formal and informal proposals as required by law, including documentation and supporting schedules; contacts vendors, evaluates bids, and makes purchasing recommendations.

 

Reviews and/or submits specifications to vendors including terms and conditions, purchase supplies, materials, and equipment.

 

Maintains and monitors records for purchasing.

 

Conducts invitations to bid (ITB) and requests for proposals (RFP) for goods and services.


Sets up new files; closes out inactive files.

 

Prepares and/or processes forms, reports, logs and related materials; files, distributes, mails and transmits documents.

 

Inputs Department purchase orders into County’s accounting software.

 

Responsible for annual immigration reporting.

 

ADDITIONAL FUNCTIONS

 

Performs other related duties as required.

 

MINIMUM QUALIFICATIONS

 

Associate’s degree with course work emphasis in business, accounting, or bookkeeping; supplemented by one (1) to two (2) years previous experience and/or training that includes accounting and clerical work and use of accounting software application, with experience in purchasing preferred; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.  Must possess and maintain a valid Georgia driver’s license. Certification as Certified Procurement Officer (CPO) and a Level I Finance Officer Certification is preferred.

 

PERFORMANCE APTITUDES

 

Data Utilization:  Requires the ability to calculate, tabulate, review, classify, categorize, prioritize, and/or analyze data. Includes performing subsequent actions in relation to these computational operations. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships. 

 

Human Interaction: Requires the ability to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations.

 

Equipment, Machinery, Tools, and Materials Utilization:  Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

 

Verbal Aptitude:  Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.

 

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, profit and loss, ratio and proportion; may include ability to calculate surface areas, volumes, weights, and measures; and the ability to interpret graphs.

 

Functional Reasoning:  Requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.

 

Situational Reasoning:  Requires the ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.

Contact

 

Submit resume and appliction to Jfaulkner@oconee.ga.us

https://www.oconeecounty.com/Jobs.aspx?UniqueId=110&From=All&CommunityJobs=False&JobID=Procurement-Officer-FullTime-82

Date Posted 10/10/2019
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