The purpose of
this classification is to perform and provide professional and advanced level
human resource work in the coordination of a variety of human resource
activities and serves as Clerk of the Civil Service Board.
The following duties are normal for this position. The omission of specific statements of the
duties does not exclude them from the classification if the work is similar,
related, or a logical assignment for this classification. Other duties may be required and assigned.
overall function of recruitment and selection for the City of Smyrna, including;
applicant and eligibility tracking system administration; job posting, pre-employment
and selection procedures, background checks, motor vehicle reports, physical
examinations, and drug screening.
Manages the promotional
process for Public Safety (Fire and Police); assisting in formal interviewing;
processing/approval of new hire paperwork; monitoring assessment center
activities; and ensuring compliance with policies/regulations.
Manages the City's retirement and
separation activities; determines eligibility for participation; counsels
employees regarding the retirement plan; provides benefit and wage information;
prepares and submits applications; coordinates gift program; provides ongoing
assistance as needed; coordinates and conducts
employee exit interviews, including scheduling, administering document,
determining reason for employee’s departure, etc.; informs the interviewee of
all possible payroll deductions, pension and/or retirement withdrawal and other
personnel related information; consults with the department director as to the
content and outcome of the exit interviews; maintains related documentation.
Conducts new hire
orientations; enters information into computer database.
Determines and processes salary
adjustments and associated paperwork; processes employment-related invoices.
Administers, maintains, and/or
coordinates HRIS databases and systems; provides assistance, instruction, and
direction to employees regarding system usage; manages accessibility to information
and assigns user IDs and passwords.
the employee performance management; includes administering working test
employee appraisals and annual performance appraisals; maintaining database for
annual appraisals; calculating performance ratings; and entering ratings and related
salary adjustments into databases.
on-going assistance in the area of compensation and records administration,
including position control; payroll entry and change processing; maintaining
and updating historical records; researching and responding to records
requests; ensuring compliance with policies/regulations.
activities pertaining to the City's Tuition Reimbursement Program.
and oversees the City's Random Drug Screen Program.
City's Service Awards Program.
conducts, and responds to outside market salary and benefits surveys from
federal, state, and local agencies; calculates compensation data for similar
classifications at the City; administers professional advice and expertise on
job classifications with regard to outside market; serves as the City’s
classification and compensation coordinator; conducts job audits upon
assignment and prepares recommendations for position classifications to
department heads, the Human Resources Director and/or the City Administrator;
advises City supervisors, managers, and department heads as to position
creation, re-classification, or deletion; calculates annual economic indexes;
maintains the City’s pay plan.
Acting Human Resources Director in the absence of the Director.
prioritizes, assigns and manages daily operations and work flow of HR
Technician and monitors performance for adherence to established department
goals and objectives.
Receives and responds to requests,
complaints, concerns, and general inquiries that are escalated and unable to be
resolved through staff under charge; provides resolution accordingly.
Confers with HR Director to keep
him/her informed on key issues and progress toward objectives and to gain
necessary support and approval; makes recommendations to assist management in
implementing necessary improvements.
Counsels with managers and
employees and independently renders professional judgment and advice regarding
human resources matters or resolution of problems.
Assists with process for Requests
for Proposals (RFP).
activities of the Civil Service Board; serves as Clerk of the Board;
coordinates the Civil Service Board election process; coordinates election
advertisement activities; communicates with Board members, election applicants,
Mayor, Council members, department head, and City staff any issue relating to
Civil Service Charter, rules, regulations, policies, policy administration,
meetings, grievances, and appeals of eligible civil service employees and the
general public; takes minutes of all meetings; issues subpoenas on behalf of