Job Details
Title Executive Assistant
Company Georgia Mountains Regional Commission
Location Gainesville , GA
Description

The purpose of this classification is to provide administrative support and secretarial services to the Executive Director and staff, as well as, the Council and committees.

Requirements

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

 

Serves as secretary to the Council and committees; attends meetings; takes and transcribes minutes; emails out minutes for review.

 

Maintains and updates Council’s listing; corresponds with city and county officials to appoint new Council members. Keeps new Council members informed of issues of importance.

 

Organizes all Council meetings and coordinates arrangements for all public meetings, plans meeting locations for Council and committees; coordinates with local governments that are sponsoring meetings; prepares monthly meeting notices and agendas; keeps attendance list of Council members.

 

Serves as designated travel coordinator; makes all travel arrangements for all staff. Maintains files on upcoming meetings, conferences, etc., to be attended by Executive Director, program directors, and staff; makes necessary registrations, lodging accommodations, and travel arrangements for attendance to such events.

 

Coordinates A-95 reviews for region with appropriate staff.

 

Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.

 

Assists in updating bylaws, policies, procedures, as directed by the Executive Director

 

Records and maintains log on all funds received.

 

Types contracts; notarizes and processes contracts and other documents; develops and oversees contract files.

 

Proofreads documents, contracts, and publications as needed.

 

Receives various forms, reports, correspondence, manuals, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate.

 

Prepares correspondence for the Executive Director.

 

Keeps calendar for the Executive Director and maintains calendar for agency staff.

 

Responds to inquiries from local governments and citizens.

 

Serves as a key operator for office machines.

 

Serves as office manager for building maintenance.

 

Operates a computer to enter, retrieve, review, or modify data; verifies accuracy of entered data and makes corrections; utilizes word processing, spreadsheet, or other software programs.

 

Communicates with Executive Director, employees, other departments, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.

 

Please see the full job description at www.gmrc.ga.gov

Contact

Please send resumes to Andrea Newsom at anewsom@gmrc.ga.gov

Date Posted 12/4/2019
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